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Accounts Assistant

  • Location London
  • Job type Permanent
  • Reference BBBH136114

This is an Accounts Assistant role with a London based organisation that would suit a candidate with Accounts Payable experience within a company that uses Sage Line 50.

This is a hybrid working role.

Job Specification

  • Administration of the accounts email inbox to monitor and process all of Gem-A's accounts payables. - P2P ( Purchase-to-Payment)
  • Using available programmes to obtain approvals for invoices and have them updated to Sage on a timely and regular basis allowing management to always have visibility in Sage of Gem-A's financial obligations.
  • Obtaining and processing invoices from suppliers who are paid by Direct Debit or Standing Orders to ensure complete records are maintained in Sage at all times.
  • Electronic processing of invoices that may still be received through the post
  • Recording of Direct Debit, Standing Orders and periodic Bank Charges in Sage from bank statements, regularly downloading bank statements to update Sage.
  • Ensuring that all Payments on Account entered before invoices are processed, are manually allocated once the invoice has been processed
  • Processing and payment of company expense claims
  • Completing credit card spreadsheet by downloading the statements regularly and processing of credit card expenses by month-end, requesting for all supporting documents from credit card holder as soon as expenses appear on the statement and ensure authorisation of spending.
  • Preparing weekly payment runs and maintaining records of transactions covered by them
  • Reviewing weekly invoices that are awaiting approval on Zahara and pro-actively ensuring these are approved for upload into Sage.
  • Full end to end processing of non-UK supplier payments including
    • Obtaining approvals for invoices
    • Timely entry of invoices into Sage
    • Set up of manual bank payments as needed and
    • Entry of payments with relevant exchange rates into Sage and allocation of payment against invoices
    • Entering China Invoices t
  • Regularly reconciling Sage aged creditors report to ensure that creditors are paid within credit terms and understanding the balance on the report.
  • Ad-hoc duties as need

Person Specification

  • Essential understanding and comfortable using Sage 50
  • Experience with processing VAT Returns
  • Excellent interpersonal skills - to deal with customers, suppliers and external contacts
  • Good organisational skills and ability to work to, and sometimes implement own processes

Please apply with a copy of your latest CV to be considered.