Accounts Assistant

This is an Accounts Assistant role with a London based organisation that would suit a candidate with Accounts Payable experience within a company that uses Sage Line 50.

This is a hybrid working role.

Job Specification

• Administration of the accounts email inbox to monitor and process all of Gem-A's accounts payables. - P2P ( Purchase-to-Payment)
• Using available programmes to obtain approvals for invoices and have them updated to Sage on a timely and regular basis allowing management to always have visibility in Sage of Gem-A's financial obligations.
• Obtaining and processing invoices from suppliers who are paid by Direct Debit or Standing Orders to ensure complete records are maintained in Sage at all times.
• Electronic processing of invoices that may still be received through the post
• Recording of Direct Debit, Standing Orders and periodic Bank Charges in Sage from bank statements, regularly downloading bank statements to update Sage.
• Ensuring that all Payments on Account entered before invoices are processed, are manually allocated once the invoice has been processed
• Processing and payment of company expense claims
• Completing credit card spreadsheet by downloading the statements regularly and processing of credit card expenses by month-end, requesting for all supporting documents from credit card holder as soon as expenses appear on the statement and ensure authorisation of spending.
• Preparing weekly payment runs and maintaining records of transactions covered by them
• Reviewing weekly invoices that are awaiting approval on Zahara and pro-actively ensuring these are approved for upload into Sage.
• Full end to end processing of non-UK supplier payments including
  • Obtaining approvals for invoices
  • Timely entry of invoices into Sage
  • Set up of manual bank payments as needed and
  • Entry of payments with relevant exchange rates into Sage and allocation of payment against invoices
  • Entering China Invoices t
• Regularly reconciling Sage aged creditors report to ensure that creditors are paid within credit terms and understanding the balance on the report.
• Ad-hoc duties as need

Person Specification

• Essential understanding and comfortable using Sage 50
• Experience with processing VAT Returns
• Excellent interpersonal skills - to deal with customers, suppliers and external contacts
• Good organisational skills and ability to work to, and sometimes implement own processes

Please apply with a copy of your latest CV to be considered.