Personal Assistant

Personal Assistant/ Project Coordinator

Hybrid Working model

The Project Assistant will support the Group Project Managers on the overall PM activities across the two organisations and various workstreams (System Design, Migrations, Integrations, Change Management, etc).
Responsibilities to be supported will include the following:

* Plan and coordinate the review of SPRINT meetings cadence
* Send outlook invitations for the RIM programme SPRINT meetings
* Maintain the list of meeting attendees
* Support the facilitation of meetings by collecting meeting actions
* Management of follow up actions by sending regular reminders and updating actions logs
* Circulate meetings communications and materials before and after the meetings
* Support the maintenance of Microsoft TEAMS (for example, providing/removing access of stakeholders)
* When applicable, support project leaders in the preparation of meeting presentations
* Support the preparation of Lessons Learned
* Support the execution of actions derived from Lessons Learned exercises
* Management of project team members availability (e.g. holiday)
Deliverables include (but are not limited to) the following:
* Meeting invitations for the RIM programme
* Actions log
* Project TEAMS site updates
* Lessons Learned preparation and output
* Various meetings deliverables such as agendas, video recordings, meeting presentations