Accounts Payable Assistant - Temp

Posted 18 April 2024
Salary £18.00 - £20.00 per hour
LocationSouth West London
Job type Interim
Discipline Consumer
ReferenceSVWTEMP2024_1713446458

Job description

Temp Accounts Payable Assistant
6 weeks
up to £20ph
Hybrid working
South West London

I am currently recruiting for an experienced Accounts Payable assistant to join a Global Restaurant brand in a temp role for 6 weeks. You will need to have a min of 4 years previous experience in AP and be able to hit the ground running given its a temp role.

Processing and Resolution

  • Responsible for processing approved supplier invoices (via a purchase order system or in system approval workflow), inter-company, out of pocket and company credit card expenses across several business functions and entities using RPA, SAP Concur and Microsoft D365
  • Investigate any invoices (including RPA) that may be un-approved, incur system/posting issues and follow up with relevant parties for resolution
  • Ensuring the prioritisation of Supply Chain invoices in the Grocery business to ensure no delays in shipments to our customers
  • Ensure all invoices and expenses adhere to company, government, and tax guidelines
  • Manage AP mailbox and respond to internal and external queries with a 48-hour turnaround in professional manner and escalate to the correct parties where necessary to ensure timely resolution

Reporting and Reconciliations

  • Prepare monthly reconciliations with all supplier accounts including multiple intercompany accounts and resolve any issues
  • Ensure all transactions are posted to correct general ledgers (including fixed assets and prepayments) and investigate to resolve any discrepancies
  • Run Outstanding Company Credit Card reports and follow up with relevant stakeholders to ensure expense claims are submitted within the Travel and Expense policy.
  • Run and analyse Open Purchase Order, un-approved Invoices and Supplier Aging Reports and liaise with relevant parties to ensure queries are resolved in a timely manner

Supplier Payments

  • Prepare weekly supplier and employee expense payment runs in accordance with supplier payment terms and ensuring payments are forecasted and budgeted for
  • Reviewing payment run and ensuring invoices are fully matched to purchase orders or approved via approval workflow and payments are to correct bank accounts
  • Ensure any invoices on payment hold are investigated and released when necessary