Accounts Payable Lead

Accounts Payable Lead
up to £34k, depending on experience
South West London
Hybrid Working
Ideally from Hospitality industry

I am recruiting for an experienced Accounts Payable assistant to join a Global Restaurant Business in South West London. This role requires someone who is a self-starter, solutions oriented and who works well in a fast paced environment. You will be responsible for multiple entities and often working off your own initiative but part of a great social Team!

Responsibilities will include:

• Responsible for processing approved supplier invoices (via a purchase order system or in system approval workflow), inter-company, out of pocket and company credit card expenses across several business functions and entities using RPA, SAP Concur and Microsoft D365
• Record and investigate any un-approved invoices and follow up with relevant parties for query resolution (including their Supply Chain team in the Grocery business to ensure no delays in shipments to our customers)
• Ensure all invoices and expenses adhere to company, government, and tax guidelines
• Ensure Fixed Assets are recorded in the Asset Register and responsible for periodic depreciation of assets in the Balance Sheet
• Ensure record any Prepayments to the Prepayment Schedule and responsible for releasing Prepayments on a period basis to the P&L
• Respond to internal and external queries with a 48-hour turnaround in professional manner and escalate to the correct parties where necessary to ensure timely resolution

Reporting and Reconciliations

• Work with the Group team to prepare function forecasts and spend, including reporting on historical spend, trend analysis and forecasts
• Prepare monthly reconciliations with all supplier accounts including multiple inter-company accounts and resolve any issues
• Reconcile Group bank accounts and ensure all transactions are posted in Microsoft Dynamics 365 (including AR, AP and any adhoc payments)
• Run Outstanding Company Credit Card reports and follow up with relevant stakeholders ensure expense claims are submitted within the Travel and Expense policy.
• Run and analyse Open Purchase Order, un-approved Invoices and Supplier Aging Reports and liaise with relevant parties to ensure queries are resolved in a timely manner
• Assist and produce any audit and KPI reports and provide any information required via various reporting tools, including Power BI

Supplier Payments

• Prepare weekly supplier and employee expense payment runs in accordance with supplier payment terms and ensuring payments are forecasted and budgeted for
• Reviewing payment run and ensuring invoices are fully matched to purchase orders or approved via approval workflow and payments are to correct bank accounts
• Ensure any invoices on payment hold are investigated and released when necessary