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Accounts Payable Lead

  • Location South West London
  • Job type Permanent
  • Reference BBBH125643

Accounts Payable Lead
up to £34k, depending on experience
South West London
Hybrid Working
Ideally from Hospitality industry

I am recruiting for an experienced Accounts Payable assistant to join a Global Restaurant Business in South West London. This role requires someone who is a self-starter, solutions oriented and who works well in a fast paced environment. You will be responsible for multiple entities and often working off your own initiative but part of a great social Team!

Responsibilities will include:

  • Responsible for processing approved supplier invoices (via a purchase order system or in system approval workflow), inter-company, out of pocket and company credit card expenses across several business functions and entities using RPA, SAP Concur and Microsoft D365
  • Record and investigate any un-approved invoices and follow up with relevant parties for query resolution (including their Supply Chain team in the Grocery business to ensure no delays in shipments to our customers)
  • Ensure all invoices and expenses adhere to company, government, and tax guidelines
  • Ensure Fixed Assets are recorded in the Asset Register and responsible for periodic depreciation of assets in the Balance Sheet
  • Ensure record any Prepayments to the Prepayment Schedule and responsible for releasing Prepayments on a period basis to the P&L
  • Respond to internal and external queries with a 48-hour turnaround in professional manner and escalate to the correct parties where necessary to ensure timely resolution

Reporting and Reconciliations

  • Work with the Group team to prepare function forecasts and spend, including reporting on historical spend, trend analysis and forecasts
  • Prepare monthly reconciliations with all supplier accounts including multiple inter-company accounts and resolve any issues
  • Reconcile Group bank accounts and ensure all transactions are posted in Microsoft Dynamics 365 (including AR, AP and any adhoc payments)
  • Run Outstanding Company Credit Card reports and follow up with relevant stakeholders ensure expense claims are submitted within the Travel and Expense policy.
  • Run and analyse Open Purchase Order, un-approved Invoices and Supplier Aging Reports and liaise with relevant parties to ensure queries are resolved in a timely manner
  • Assist and produce any audit and KPI reports and provide any information required via various reporting tools, including Power BI

Supplier Payments

  • Prepare weekly supplier and employee expense payment runs in accordance with supplier payment terms and ensuring payments are forecasted and budgeted for
  • Reviewing payment run and ensuring invoices are fully matched to purchase orders or approved via approval workflow and payments are to correct bank accounts
  • Ensure any invoices on payment hold are investigated and released when necessary