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Assistant Payroll Manager

  • Location London
  • Job type Permanent
  • Reference SVW09PERM

Assistant Payroll Manager
up to £45k + bonus
A Foundation Degree in Payroll Management or a Level 3 Certificate in Payroll for Business is desirable.
Hybrid working
Fantastic benefits

I am currently recruiting for an experienced Assistant Payroll manager to join a reputable, growing and employee centric Restaurant Group based in the West End. This is a fantastic opportunity for someone with Gravitas, Drive and Initiative to join a team where you will add value, share ideas and improve processes.

The purpose of the role is to provide a high-quality payroll, pensions, accounting, and expenses service to the business, and to support the Finance Department and in particular the Payroll Manager in the areas of pensions, payroll, and personal expenses in an efficient and professional manner. To assist the Payroll Manager in making efficiency's to the overall payroll process to support both the payroll team, the wider business, and the restaurant managers.

Payroll:

To assist the Payroll Manager in producing timely and accurate payroll reconciliations.
To assist the Payroll Manager in exporting and journaling payroll to the books and prepare accruals.
To improve the overall payroll process by innovating and seeking to find better and more efficient ways for working practices.
To ensure that the whole team provide a quality service to the wider business, restaurant managers and teams.
To come up with solutions to reduce payroll queries.
To support the L&D team with relevant payroll and payroll system training information to ensure managers understand their responsibilities.
To handle incoming telephone calls and correspondence from third parties, i.e., HMRC CSA etc.
To process payroll (starters/leavers/changes, deductions etc.) for salaried employees.
To validate payments to employees using excel on a paybasis-by-paybasis period and manually verify payroll input. (Own and others).
To prepare payroll statistics/KPIs (from BACS tapes) for signature and authorisation on a fortnightly and calendar monthly basis.
To maintain a log for advances ensuring accurate and timely recoveries with any associated gross pay made to employees, and emails to restaurants, (or CHAPS payments to employees).
To assist the Payroll Manager in monitoring the bank statements for BACS rejects and emails to restaurants.
To assist the Payroll Manager in contributing to and maintaining procedures manuals and the fourth document library policies and procedures regarding payroll and accounting.
To complete forms from the ONS monthly and annually
To assist in training of the above to the payroll team and provide support where necessary.
To reconcile the P32/P35 monthly and complete tasks as required by RTI.
To ensure accurate and timely payments to HMRC of employees PAYE and NI.
To ensure accurate and timely payments to third parties. i.e., CSA, court orders States of Jersey etc
To assist in the quarterly bonus process.
To assist in the annual bonus process, and annual pay increase/NMW uplift.
To assist in User Acceptance Testing (UAT) of new systems developments within the ledger and payroll systems.
To maintain employee confidence and protect payroll operations by keeping information confidential.

Pensions:

To handle incoming telephone calls, correspondence & email queries regarding the auto enrolment pension scheme and other pension scheme queries, from employees, managers, pension providers, and fourth hospitality.
To maintain pension related records in compliance with regulations.
To pay pension contributions to payroll providers in an accurate and timely manner.
To assist the Payroll Manager in reconciling the pensions account in the ledger.
To produce timely and easily understood communications to employees.
To provide accurate reporting on pensions as required.
To assist in training of the above to the payroll team and provide support where necessary.

Systems & Processes: A working knowledge of the following:

Microsoft Excel, Word & PowerPoint to Intermediate Level
Payroll systems & databases
Payroll processes including P35 reconciliation, tax year end & RTI
Accounting for payroll
Is confident to perform, pension and payroll related calculations, and adhere to strict deadlines.
A Foundation Degree in Payroll Management from The Chartered Institute of Payroll Professionals (CIPP) or a Level 3 Certificate in Payroll for Business from the International Association of Bookkeepers desirable.