Facilities Coordinator

Facilities Coordinator

Cambridge- Office Based

Up to £30,000 per annum.

In this pivotal role, you'll provide both administrative and operational assistance, helping to maintain an efficient, welcoming, and well-supported workplace environment. The role involves coordination with internal teams and external service providers to ensure the day-to-day smooth running of all facilities functions.

Key Responsibilities

• Serve as the first point of contact at the reception desk for all visitors and contractors
• Act as a liaison for internal facilities support and external service partners
• Coordinate maintenance responses and building services as required
• Oversee internal service requests including repairs, and work space changes
• Manage mail room operations, incoming/outgoing post, and courier logistics
• Work with IT to coordinate equipment deliveries, particularly for new starters as part of there on boarding
• Assist with employee travel logistics as needed
• Manage and coordinate meeting room bookings, including room preparation and catering
• Reconcile expenses including monthly card statements
• Ensure workplace stock levels are maintained, including general supplies and equipment
• Oversee health and safety compliance (including risk assessments, training, and certifications)
• Assist in coordinating company-wide events and team re-locations
• Provide ongoing administrative support across the team

Experience:

• Experience in facilities, office management, or a customer-focused support role
• Strong communication skills and a hands-on approach to problem-solving
• Familiarity with health and safety practices
• Ability to work independently and collaboratively
• Proficient in Microsoft Office, workplace CRM systems and room booking software systems
• Strong organisational skills