Office Manager

Boston based biotech company in need of a Office Manager.

This position will be responsible for performing a variety of admine, bookkeeping, reception related activities.

Primary responsibilities:

• Process invoices from vendors with accuracy and timeliness

• Handle and resolve vendor calls on invoicing and payment issues
• Set up and maintain Accounts Payable records Billing and Invoicing

• Complete monthly bank reconciliations, Prepare monthly reports and make journal entries as needed
• Assist CPA consultant with monthly projects and reporting etc.
• Greet visitors, maintain tidy, welcoming and presentable reception area common areas, including the kitchen and conference rooms
• Manage the main phone line, answer calls, provide assistance and take concise telephone messages
• Main point of contact for shipping (incoming/outgoing), package receiving, signing, coordinate scheduling of courier services. Deliver packages as needed.
• Assist with IT roles, including support for presentations, seminars and ID badges for new hires/guests
• Maintain the inventory and stock office/kitchen supplies, process weekly orders
• Schedule company meetings, recurring/standard meetings, order luch for events, etc.
• Travel scheduling and online tickets/hotel booking assistance for employees
• The other duties will be assigned day by day

Qualifications

• Excellent organizational skills and the ability to multi-task
• Ability to read/speak/write fluently in English
• Ability to maintain absolute confidentiality
• Proficient knowledge of Microsoft office suite including Word, Excel, Power Point and Outlook
• Proficient knowledge of Quickbooks software
• Bookkeeping: one year (Preferred)
• Familiarity with bookkeeping and basic accounting procedures