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Accounts Payable Supervisor

  • Location
  • Job type Permanent
  • Reference BBBH120907

Accounts Payable Supervisor
Up to £33k
Hybrid working
East London

I am currently recruiting for a growing organisation within the Hospitality sector and we are looking for an experienced Accounts Payable Supervisor to join a close-knit, social but hard working finance team. You will have had previous experience in processing high volumes of invoices per week (in excess of 500) have previous supervisor / leadership experience and be someone who enjoys streamlining and improving processes.

Responsibilities will include:
Accurate and Efficient maintenance of Purchase Ledger
Update procedural documentation and provide system training
Ensure all Accounts Payable month end requirements and reporting is completed to the set deadlines
Employee Expenses processing and payment
Data Input
Batching and coding invoices
Query Resolution
Liaising with Suppliers on payment dates and terms
Reconciliations
Preparing Weekly and Monthly Payment runs (On Xero Accounting System)
Spot Check overhead pricing
Opening New Accounts
Confirmation of Sites uploading invoices to file sharing system each week, and following up where this has not happened.

Invoices
Process Invoices for ALL bars
Wet (Cost of Sales, also assisting with the stock reconciliation)
Dry (Cost of Sales, also assisting with the tracking of GP's)
Overheads
Expenses
Price Spot checking vs standard lists
Checking Validity of Supplier Invoices
Dispute Management
Querying Invoices
Obtaining and processing Credit notes
Payments
Creating all payments from Xero periodically, and on an Ad Hoc basis where required
Checking of BACS software & reporting
Sending All remittances

Reporting
Supplier League Tables; Based on incorrect invoices and time to reply to queries etc
Aged Payables for Each Ltd Co. With an action plan for any older debts
Weekly & Monthly Payment Run reports

Other
Completing New Account Forms for Signature by Directors
Liaising with Management Accountant and Procurement on Supplier Pricing
Ensuring Pricing Matrix is up to date

Candidate Specification:

Previous Experience in AP, a min of 3 years, particularly in a high volume in environment
You will have demonstrated integrity and good inter-personal skills, including confidence to communicate with other business departments to ensure correct procedures are followed, as well as the confidence to approach their line manager to discuss potential improvements or issues.
Strong communications skills, both written and verbal
Willingness to be flexible, especially around deadlines
Attention to detail
Excellent Numeric skills
Xero accounting package
Intermediate to advanced in excel