Accounts Receivable Assistant

Accounts Receivable Assistant
Temp to Perm
up to £20.00ph depending on experience
Net-suite experience Essential
Hybrid Working
West End

I am currently recruiting for an experienced Accounts Receivable Assistant to join an Award Winning Beauty brand in London. It is essential that you have recent experience using Net-Suite and have worked within the retail industry. You will be reporting directly to the Financial Controller and be stand-alone within AR therefore being able to work off your own initiative, attention to detail and accuracy are key. Please email a copy of your CV to shendl.van-wyk@investigo.co.uk

Responsibilities will include:

• Act as main point of contact for all customer accounts, maintaining relationships with each customer account, ensuring there is a key contact for each customer account.
• Ensuring all customer portals are maintained and understood, with how to guides and customer matrix proactively updated.
• Creating new customer accounts in NetSuite, reviewing credit reports to recommend credit limits and payments terms using Credit Safe. Ensuring new customers contact details and processes are added to the customer matrix as well as NetSuite.
• Maintain customer ledgers, ensuring contact information is accurate.
• Posting all sales invoices and credit notes and submitting to customers via email/EDI/portals and adding customer PO's where appropriate.
• Ensuring all invoices are raised by 10am each day following dispatch and ensure during month end that invoices are raised multiple times per day.
• Business partnering with Supply Chain to ensure all invoices for the period are loaded before month end close and liaising with Commercial, Finance and appropriate partners to flag delayed orders pre month end.
• Ownership of Contra accounts, understanding the process and ensuring all relevant parties are adhering to the process and communicating discrepancies.
• Ensuring any contra invoices have all the information in a timely manner including remits and debt notes using portals where relevant.
• End to end ownership of customers account debt and resolution. Flagging delays where relevant, owning the communication with customers via calls, emails and meetings as well as ownership of the period end AR ledger balance
• Ensuring value of old debt at month end is below £200k and communicating the plan for future old debt to ensure clear resolution before balance hits 90 days
• Review and investigation of any unallocated cash, arranging refunds where necessary
• Provide customers with regular statements, copy invoices and any additional documentation required to secure payments. Ensure this process is automated and streamlined.
• Posting and allocation of all transactions through IFF accounts.
• Before 10am each morning, ensure an email is circulated to finance leadership and C-suite with IFF details including funds in use information as well as expected cash for the week/period and recently received cash
• Ensuring Retailer online portals are reconciled monthly and kept up to date with all invoices as raised.
• Referring any at-risk debt to first stage legal action
• Ownership of weekly debt meeting - ensuring all recent information is communicated, issues are flagged and solutions are tracked
• Owning of weekly contra meeting/update to Commercial team- providing agenda in advance and monitoring outstanding tasks with relevant individuals
• Flagging bad debt risks at year end
• Management of settlement discounts, ensure correct backup and reconciliation is provided against what has been invoiced and what should be invoiced
• Maintaining and managing the AR inbox

Month End

• Agreeing intercompany balances, checking the UK and Inc balances are matching and coded with the correct customer and suppliers each period
• Monthly bank IFF reconciliation
• Ensuring any items posted into the current accounts are reconciled prior to month end, this should be updated weekly.
• Supporting the Finance Controller with the administration of the Invoice Discounting Facility (Natwest). Ensure the AR/AP ledgers and the bank statements are sent in a timely manner following month end and review with Finance Controller
• Weekly or daily uploads to IFF facility
• Monthly ad hoc sales reporting e.g., sales for customer region.
• Monthly checking of PR samples to check ledger value is zero before close. Adhering to month end tracker and updating with additional tasks and how to guides